Vendor Assessment On GeM Portal- Meaning, Process, Procedure

Last Updated On: July 15, 2021, 10:36 p.m.
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VENDOR ASSESSMENT ON GeM PORTAL

Vendor Assessment is mandatory for certain sellers in Government e-Marketplace (GeM). After registration on the GeM portal, a seller needs to set up an OEM to claim ownership of the product and service they want to sell. Sellers are required to apply for Vendor Assessment for evaluating the credentials and quality standards.

After Vendor Assessment, sellers can list their brand on the GeM portal. Once their brand is listed, they can list their products under appropriate categories and participate in bids.

 

Let’s understand all about the Vendor Assessment starting with its definition first.

  • What is Vendor Assessment?
  • Benefits of Registering on GEM as Seller
  • Documents Required for Vendor Assessment
  • Process of Vendor Assessment

 

What is Vendor Assessment?

Vendor Assessment is one aspect of Vendor validation on the GeM portal. It is done to determine the quality of a vendor and its products & services. From 1st August 2017, all the manufacturers and resellers are required to claim their OEM to be able to offer their goods and services on GeM.

It’s a filterable parameter on GeM that buyers can use to narrow down their options for vendors. The merchant and vendor gain reputation and authenticity as a result of this. Currently, the Quality Council of India (QCI) is in charge of conducting vendor assessments of all vendors on GeM.

 

Some important key points of Vendor Assessment are:

  • The validity of a vendor assessment is 3 years. However, a vendor can opt for vendor assessment even before the expiry of validity.
  • The Government fee for Vendor Assessment on the GeM portal is ₹11,200 (Excluding GST).
  • All those entities that possess Certificate are exempted from Vendor Assessment on GeM.

 

Documents required for Vendor Assessment:

Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment:

  • Company/ Firm registration documents
  • Name, Contact details with the e-mail address of the promoters
  • PAN card copy
  • Memorandum of Association & Articles of Association (in case of Companies) or Partnership Deed (in case of Partnership firm)
  • GST registration (all required in case of multiple billing addresses)
  • Cancelled Bank Cheque
  • Copy of Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/ Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders.
  • Financial Statements (Profit & Loss Statement and Balance Sheet) for the last three financial years.
  • Vendor Principal Agreement copy (applicable if the entity is a dealer or a vendor of an OEM)
  • Banker Reference Letter on account performance
  • Management undertaking stating that the firm is not debarred/blacklisted by any Government Organizations.
  • Management undertaking for years of experience in dealing with Government Organizations

 

The procedure for Vendor Assessment is as follows:

Step 1: Go to www.gem.gov.in and log in using your GeM User ID and Password.

Step 2: Click on User and then select My Account. Under My Actions, click on Vendor Assessment.

Step 3: Now you have two tabs - Assessments and Assessment Exemptions. If you fall in any of the Exemption categories, you will have to proceed with the “Assessment Exemptions” tab. If you do not fall into any of the Exemption categories, then you have to proceed with the “Assessment” tab.

Step 4: Click on the “Create New Assessment” button after reading the Policy Document. You’ll now have to select the format type for Vendor Assessment. There are two formats for Vendor Assessment - Manufacturers or OEM and Resellers.

Step 5: After selecting the relevant format, click on “Initiate Vendor Assessment”. A pre-filled form with seller profile information will open. After filling in an additional mobile number and email, click on “Save & Proceed”.

Step 6: Next, the financial details are automatically fetched by the system and you are required to fill in appropriate category details.

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