Private Limited Company Registration

Private limited company registration offers entrepreneurs the opportunity to establish a business entity with limited liability. This legal structure, separate from its owners, protects personal assets in case of business failure. It is a favored choice for small and medium-sized businesses due to its advantages, such as limited liability, separate legal identity, ease of ownership transfer, access to funding, and tax benefits. Private limited company registration provide a solid foundation for business growth in this thriving business environment.
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Mayank Wadhera

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Overview of Private Limited Company Registration

If you’re planning to start a business in India, opting for private limited company registration is a strategic choice. This registration type is highly favored among startups and small businesses due to its numerous benefits. The process is straightforward, and it’s administered by the Ministry of Corporate Affairs. Once your company is registered, you’ll gain the authority to operate across India and even internationally.

Under Indian company law, a private limited company is a legal entity with limited liability, requiring a minimum of two and allowing a maximum of 200 members. This unique structure combines the advantages of limited liability with the flexibility and capital combination capabilities of a partnership. Before deciding on private limited company registration, it’s important to keep the following key points in mind:

1. Share Listing: Private limited company shares are not publicly traded on stock exchanges, limiting their transferability.

2. Shareholder Limitations: While there are restrictions on the number of shareholders, private limited companies face fewer legal constraints compared to other structures.

3. Company Name Requirement: The company name must include “Pvt. Ltd.,” as it’s a crucial part of the registration process.

4. Designated Partner Citizenship: Ensure that at least one designated partner is an Indian citizen, as this is a mandatory requirement for registration.

By choosing private limited company registration, you can enjoy the benefits of limited liability, operational flexibility, and the opportunity to collaborate with diverse talents and capital. This form of business registration is an excellent choice for entrepreneurs looking to establish a strong and legally sound presence in the Gurgaon market and beyond.

Advantages of Private Limited Company Registration

Advantage Description
Limited Liability One of the key benefits of private limited company registration is that shareholders enjoy limited liability, meaning their personal assets are protected, and their liability is limited to the amount invested.
Separate Legal Entity Private limited company registration establishes the company as a distinct legal entity, separate from its owners, with its own rights and responsibilities.
Perpetual Existence Private limited companies have the advantage of perpetual existence, meaning they can continue to operate even if shareholders change, providing stability and longevity to the business.
Easy Transfer of Ownership Private limited company registration allows for the easy transfer of shares, making it simpler to bring in new investors or sell the company when needed.
Capital Raising Private limited companies have easier access to capital through the sale of shares, attracting potential investors and funds for business growth.
Tax Benefits Another advantage of private limited company registration is eligibility for various tax incentives and deductions, which can significantly reduce the overall tax liability of the company.
Professional Image Private limited company registration enhances credibility and trust among customers, suppliers, and partners, as it conveys a more professional and serious image.
Limited Compliance Compared to public companies, private limited companies have limited compliance requirements, reducing the administrative burden associated with registration and ongoing operations.
Employee Attraction Private limited company registration makes it easier to attract and retain talent by offering employees stock options and ownership stakes, which can be a powerful incentive for employees.
Asset Protection One of the primary advantages of private limited company registration is the protection of personal assets against business debts and legal issues, minimizing personal risk for shareholders.
Privacy Private limited companies enjoy greater privacy since financial information is not publicly disclosed, unlike in public companies, providing confidentiality in their operations.
Ownership Control Founders can maintain control over the company by retaining a majority of the shares, a significant advantage that comes with private limited company registration.
Global Expansion Private limited company registration facilitates international business expansion and foreign collaborations due to its favorable legal structure, making it an attractive choice for global endeavors.

Registration Process

Step 1: Obtaining DSC and DIN Digital Signature Certificate (DSC) and Director Identification Number (DIN) are indispensable for the directors of the Private Limited Company registration. These credentials are essential for filing the company registration documents. To obtain them, you need to provide some scanned documents and details. Our representatives will assist in filling out the necessary forms and submitting them online. Typically, DIN and DSC can be acquired for the proposed directors within 1 to 2 days.

Step 2: Name Approval You must submit a list of one to six proposed names to the Ministry of Corporate Affairs (MCA). The approval of these names is subject to availability, naming guidelines, and MCA processing time. Generally, Name Approval can be obtained within 2 to 3 working days.

Step 3: Drafting MOA and AOA Electronically The Memorandum of Association (MOA) and Articles of Association (AOA) need to be electronically drafted using Spice MOA (INC-33) and Spice AOA (INC-34). This process typically takes 2 to 3 days to complete.

Step 4: Company Registration Once the e-MOA and e-AOA have been drafted, you need to submit the incorporation Spice Form INC-32 along with a link to Spice MOA (INC-33) and Spice AOA (INC-34) to the MCA. The MCA will usually approve the application for incorporation within 5 to 7 days, depending on their processing time. It’s important to note that forms 49A and 49B must be applied for mandatorily with SPICe. Failure to file these forms within 2 days of submitting SPICe (INC-32) will result in the application for incorporation being marked as ‘Invalid’.

Required Documents

For Directors & Shareholders

1. Self Attested PAN Card copy

2. Self Attested copy of any one of the Identity Proof(Voter’s ID/Passport/Driver’s License)

3. Self Attested copy of Address Proof in the name of the director (Any utility bill i.e., mobile bill/water bill/ electricity bill, or bank statement which should not be older than two months)

4. Passport-sized photograph

For Registered Office

1. Rent Agreement (Notarised: For rented property)

2. Sale Deed/Property Deed in English (in case of owned property)

3. No-objection Certificate from the property owner

4. Latest Electricity Bill / Mobile or Telephone Bill / Latest Bank Statement/Gas Bill

FAQ's Private Limited Company Registration :-

No, commercial office space is not required. You can show your own residential or rented home address as the registered office address of the Company. This office address can be changed at any time after the incorporation of the company. Once your startup is set up, stable and ready to move on to a nice corporate space you can change the registered office address by informing to the ROC office.
ROC is a Government office with whom companies get registered. Every State has one ROC office except Maharashtra and Tamil Nadu where there are two ROC offices. In Maharashtra, companies are registered with Mumbai & Pune ROC. In Tamil Nadu companies are incorporated at Chennai and Coimbatore ROCs. In all other States like Delhi, there is only one ROC office, like at Bangalore, Hyderabad and so on.
No. Legal Suvidha Providers provides a complete online Company Incorporation process. All legal documentation with ROC and visits are done by Legal Suvidha Providers. As all documents are filed electronically, you would not need to be physically present at all. You would need to send us scanned copies of all the required documents & forms.
No. Once the company is formed, it will be valid until it is officially closed down by the owners. No renewal or fees is required. However, every year companies have to file very basic returns with ROC office.
Director Identification Number (DIN) is a unique identification number required for a person to become a director of a company. DIN is issued by the ROC office (Ministry of Corporate Affairs). It is similar to a PAN Card number.DIN is to be mentioned in documents while appointing a person as a director of a company.
A digital signature is an electronic signature, which is in the form of codes. It is used for signing the electronic forms, filed with ROC for the incorporation of Company. Digital Signature cannot be used in physical documents.
Firstly we just need to find a unique name as prefix and promoters need to provide the name of the proposed company along with the significance of the word. Secondly, the name needs to include a word about company business activity. Finally, before selecting Names it will be advisable to check on Google, MCA Portal, MCA Guidelines and Trade Mark site the availability of Name.
MOA means Memorandum of Association and AOA means the Articles of Association. These are the byelaw’s or rules based on which important matters like the main business of the company or meetings are decided. These are standard legal documents prepared by Company Secretaries during the registration of the Company.
Yes, the company office address can be changed anytime after incorporation.
Capital means investment made by shareholders into the company. The authorized capital is an amount up to which the company can issue shares. This capital is mentioned during the incorporation of the company based on which ROC registration fees and stamp duty is paid. Paid up capital is an actual investment that goes from shareholders into the company bank account, against which share certificate is issued by the company.
This is not true, a Private limited company is one of the modes of doing business, which means it can be started from scratch. For that matter, even after incorporating a private limited there is no obligation that the company must have sales or turnover.
There is no automatic applicability. Provident Fund (PF), Service Tax or VAT (now GST) law applicability is the same for all types of businesses as a sole proprietorship, partnership firms, and companies. These laws are applicable only after crossing certain threshold limits.
There is a minimum of two shareholders required to start a Private Limited Company and the number can extend maximum from fifty to two hundred beyond which is not permitted.
A minimum of two directors are required to establish a private limited company and the maximum amount cannot exceed beyond fifteen.
No minimum Capital is required to start a Private Limited Company.
Yes, a salaried person becomes the director in private limited company, there are no legal bondage’s in this, but you have to go through with your employment agreement if it contains any restrictions on doing so.
Yes, an NRI or Foreign National can be a Director in a Private Limited Company after obtaining Director Identification Number. However, at least, one Director on the Board of Directors must be a Resident of India.
No, LLP cannot be converted to a Private Limited Company as it is not permissible by the government of India. However, if you want to expand your business you can register a Private Limited Company which has simplified the process of registration.
The Director required to be above 18 years of age and must be a natural person. He may or may not be a citizen or residence of India. We can say that even a foreign national can be Directors in Indian Private Limited Company.
The Common Seal is the official signature of the company. Any documents on which the Common seal is affixed is deemed to be signed by the company.
A Company can own and enjoy the property in its name, neither the members are not owners of the company’s property and nor the members have an insurable interest in the property of the company.
A Private Limited Company must appoint an Auditor and get its statutory audit done by a Chartered Accountant at the financial year end and it also required to file Income Tax Return to Income Tax Department. Besides, that, a company also required to file its Annual Filling Forms with Registrar of Companies. Further, the Private Limited Company must conduct Board Meeting at least once in every 3 months and an Annual General Meeting, at least once in every year and also maintain Minutes of every Board Meetings and General Meetings and Statutory Registers.
Yes, a private limited company must appoint an auditor, no matter what its revenues. An auditor must be appointed within 30 days of incorporation. Compliance is important with a private limited company to avoid the penalties and fines.
Once a Company is incorporated, it will be active and in-existence as long as the annual compliance are met with regularly. In case, annual compliance’s are not complied with, the Company will become a Dormant Company and may be struck off from the register after some time.
Yes, it is possible without your physical presence. We will help you in registering your company.
After getting an incorporation certificate, apply for PAN, TAN & Bank Account.

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Reno K Subramaniam
Reno K Subramaniam
I have recently registered a Private Limited firm and was looking for a CA to take care of the filings, Startup India Certificate, and other formalities. I have received emails from legal Suvidha and a few others. I tried talking to them all. But, Mr. Mayank from Legal Suvidha was very impressive and was patient enough, prompt to answer all the queries. He has a very professional team and after the initial formalities, I started interacting with the team. It's not even 2 weeks but I really feel overwhelmed by their service and professionalism. I received my startup India certificate yesterday and my filings have been done promptly. The team at legal suvidha Ms. Nidhi, Ms. Priyanka, Ms. Koshika, and Ms. Saloni all show the same professionalism and are readily available to take care of the official filings and stuff. Overall a great experience till now and looking forward to a great journey!
pankaj tiwari
pankaj tiwari
Legal suvidha is a team of genuine and experienced professionals who give you best services according to your profile
Raman Krishnan
Raman Krishnan
Saloni from legalsuvidha has done a excellent job for filling and geting certificate of DPIIT. Thanks to legalsuvidha.
Prakaash Hari
Prakaash Hari
Team Legal Suvidha offers a brilliant service. There communication is quite clear and they execute the job meticulously. We are a startup private limited company and their advice is so critical in making my decision. Well done team. Keep it up. Prakaash Hari, Director, ipixela.
Priyanka Rudra
Priyanka Rudra
Dedicated team and fast response
Dr. Vishal Ghag
Dr. Vishal Ghag
Been using their services since 3 years now and I am absolutely happy with Legal Suvidha. They have been supportive, understanding and highly skilled at helping me with my business needs.

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