The Registrar of Companies (ROC) compliance is a critical aspect of corporate governance in India. The Ministry of Corporate Affairs (MCA) established the ROC to regulate and administer the Companies Act, 2013. ROC compliance refers to the set of statutory obligations that companies must fulfill to ensure transparency, accountability, and legal compliance in their operations.
Importance of ROC Compliance
Adhering to ROC compliance is not only a legal requirement but also a fundamental step toward maintaining credibility, trust, and a positive corporate image. By diligently fulfilling the ROC compliance calendar, companies demonstrate their commitment to corporate governance and ethical business practices. This fosters investor confidence, enhances business reputation, and minimizes the risk of legal and financial repercussions.
Understanding the ROC Compliance Calendar
The ROC compliance calendar outlines the specific due dates for filing various statutory documents and forms mandated by the MCA. It serves as a roadmap for companies to ensure the timely submission of crucial information, such as financial statements, annual returns, and director-related disclosures. By following the ROC compliance calendar, companies can avoid penalties, fines, and legal complications.
Here’s the table representing the ROC Compliance Calendar for the due dates falling in the year 2023-24:
| Form | Particulars | Due Date |
|---|---|---|
| MSMe 1 | Half Yearly form for outstanding Payment to MSME | 30.04.2023 (October 2022 to March 2023)
31.10.2022(April 2023 to September 2023) |
| LLP 11 | LLP Annual Return | 30.05.2023 |
| PAS 6 | Reconciliation of share capital audit report on half yearly | 30.05.2023(For half-year ending on 31st March)
29.11.2023(For half-year ending on 30th September) |
| DPT 3 | Return of Deposits | 30.06.2023 |
| FLA | Annual Return to RBI | 15.07.2023 |
| DIR 3 KYC | KYC of Directors / Partners | 30.09.2023 |
| MGT 14 | Filing after passing any resolution (On the occurrence of any event) | 29.10.2023(Within 30 Days of Passing of Board Resolution) |
| ADT 1 | Notice to Registrar for the Appointment of Auditor | 14.10.2023(Within 15 days of GM) |
| AOC 4 | Form for filing Financial Statements | 29.10.2023(Within 30 days of AGM) |
| MGT 7 | Annual Return | 28.11.2023(Within 60 days of AGM) |
| LLP 8 | Statement of Account and Solvency of LLP | 30.10.2023 |
| AOC 4 (OPC) | Form for filing Financial Statements (OPC) | 27.09.2023 |
| MGT 7A (OPC) | Annual Return (OPC) | 28.11.2023(As per the MCA MGT 7A Help Kit) |
Key Elements of the ROC Compliance Calendar
- Annual General Meeting (AGM): The AGM is a mandatory annual event where shareholders gather to discuss and approve crucial matters, including financial statements, appointment or reappointment of directors, and dividend distribution. The AGM must be held within six months from the end of the financial year.
- Filing of Financial Statements: Companies are required to file their financial statements, comprising the balance sheet, profit and loss statement, cash flow statement, and notes to accounts, within thirty days from the AGM.
- Filing of Annual Return: The annual return provides a snapshot of the company’s operations, shareholdings, and governance structure. It must be filed within sixty days from the AGM.
- Board Meetings and Minutes: Regular board meetings are essential for decision-making and governance. Detailed minutes of these meetings must be prepared, approved, and maintained as per the Companies Act, 2013.
- Director Identification Number (DIN): Directors must obtain a unique DIN from the MCA, which serves as an identification number for their official records and transactions. Any changes or updates to the DIN information should be promptly communicated to the MCA.
Conclusion
Maintaining ROC compliance is not only a legal obligation but also an opportunity to establish a strong foundation of corporate governance excellence. By following the steps outlined in this guide, your company can navigate the ROC compliance calendar with confidence, safeguarding its reputation, and positioning itself as a trusted entity in the business landscape.
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