ROC Search Report

ROC Search Report is a valuable resource for stakeholders or Banks to examine a Company’s records. It is typically prepared by professionals such as Chartered Accountants (CA), Company Secretaries (CS), Cost and Works Accountants (CWA), and Advocates who thoroughly inspect the Registrar of Companies’ records.
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Overview of ROC Search Report

ROC Search Report is a vital tool for stakeholders or Banks to scrutinize a Company’s records. Typically, professionals such as Chartered Accountants (CA), Company Secretaries (CS), Cost and Works Accountants (CWA), and Advocates prepare the Search Report after a detailed inspection of the Registrar of Companies’ records. All documents filed or registered by ROC are available for inspection on payment of prescribed fees. The Search Report plays a significant role in decision-making for stakeholders, such as investment, loan advances, control, management, or entering into a contract with the Company.

The Search Report usually contains the following details about the Company:

  • Company name
  • Company Identification Number (CIN)
  • Registered Office Address
  • Capital Structure
  • List of Directors
  • List of Shareholders
  • List of Registered Charges
  • Additional information may also be included in the Report as per the Bank or Company’s demand.

Advantages of ROC Search Report

Provides accurate and up-to-date information A ROC Search Report provides stakeholders and Banks with current and accurate information about a Company’s records. It helps them make informed decisions about investing, lending, or entering into a contract with the Company
Helps mitigate risks The report includes details about the Company’s directors, shareholders, and registered charges. This information helps Banks and stakeholders assess the risks involved in doing business with the Company
Saves time and effort The search report is prepared by professionals such as CA, CS, CWA, and Advocates who have the expertise and knowledge to conduct a thorough inspection of the Registrar of Companies’ records. It saves time and effort for Banks and stakeholders who may not have the resources to conduct the inspection themselves
Provides transparency The report provides transparency about the Company’s operations and financial health, which helps stakeholders make informed decisions about their investments or business relationships with the Company

Registration Process

Step 1: Visit the Ministry of Corporate Affairs (MCA) website and log in using your credentials.

Step 2: Navigate to the “MCA Services” section and select the “View Company or LLP Master Data” option.

Step 3: Enter the Company or LLP Identification Number (CIN or LLPIN) and click on “Submit.”

Step 4: On the next page, select the “Pay” option and pay the required fees using any of the available payment modes.

Step 5: After successful payment, click on the “Download” button to get the ROC Search Report in PDF format.

Step 6: Alternatively, you can also obtain the report offline by visiting the Registrar of Companies office and submitting a request along with the required fees. The report will be issued to you after the Registrar of Companies’ inspection and verification of the Company’s records.

Required Documents

1.Company or LLP Identification Number (CIN or LLPIN)

2.Copy of the Company’s or LLP’s PAN card

3.Copy of the Company’s or LLP’s registration certificate

4. Copy of the Company’s or LLP’s Memorandum of Association (MOA) and Articles of Association (AOA)

5. Copy of the resolution passed by the Board of Directors authorizing the request for the ROC Search Report

6. Authorization letter or Power of Attorney, if the request is being made by someone other than a director or designated partner of the Company or LLP

7. The specific documents required may vary depending on the type of Company or LLP and the purpose of the ROC Search Report

It is advisable to check with the Registrar of Companies or consult with a professional such as a Chartered Accountant (CA) or Company Secretary (CS) to ensure that you have all the necessary documents before applying for the ROC Search Report.

FAQ's ROC Search Report :-

Banks and other stakeholders can examine a company’s data using the ROC Search Report. Professionals such as CS, CA, and CWA are primarily responsible for drafting it following a thorough review of the information kept by the Registrar of Companies.
Each company might hire a professional to generate a search report for due diligence or any other reason. Costs begin at INR 1299.
The date that the business created the charge and secured the loan Name and address of the charge holders, the type of charge (consortium or joint), the amount of the loan, the assets pledged as security for the loan, and the terms and conditions of the loan.
Yes. Details such as GST Returns, income tax paid, etc. are included in the ROC search report.

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