ROC Annual Filing

ROC Annual Filing refers to the annual filing of financial statements and other compliance documents with the Registrar of Companies (ROC) in India. It is mandatory for companies registered under the Companies Act, 2013 to file their annual returns and financial statements with the ROC. The annual filing includes the company’s balance sheet, profit and loss statement, cash flow statement, and other related documents.
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Overview of ROC Annual Filing

Annual filing means submitting companies financial and non-financial information to Companies regulatory authority i.e. ROC (Registrar of Companies) of the concerned state where the registered office of the company is situated within the stipulated time period. Every Company incorporated in India must comply with such legal requirements to ensure timely fulfillment of compliances, without any levy of interest or penalty.

  • Although Private Limited Company is the most popular form of starting a business, there are various compliances which are required to be followed once your business is incorporated.
  • All the benefits of a private limited company, such as the ability to raise capital easily and accommodate shareholders, come at the cost of increased compliance.
  • Annual filing ensures transparency in the working of the companies.
  • The Legal Suvidha Provider Team shall guide you through all these compliances required to be completed since the incorporation.
  • ROC Compliance for Private Limited Companies is done through Legal Suvidha providers.

Compliances for Private Limited Company

• The first Auditor shall be appointed within one month from the date of incorporation of the Company for the period of 5 years and form ADT-1 will be file for an appointment.

• Every Company shall prepare its Accounts and get the same audited by a Chartered Accountant at the end of the Financial Year compulsorily.

• Every Private Limited Company is required to file its Annual Return in form MGT-7 within 60 days of holding of the Annual General Meeting.

• Every Private Limited Company is required to file its Balance Sheet along with the statements of Profit and Loss Account and Director Report in form AOC-4 within 30 days of holding of the Annual General Meeting.

Advantages of ROC Annual Filing

Reduce Penalty Filing ROC forms on time will lead to saving the cost of the penalty.
Proper Compliance Proper filing on time can help in the proper compliances of the company.
Defaulting Status By Filing ROC Form on time Company can maintain the status of Non-Dormant/ Active Company.
Borrowing Capacity A company enjoys better avenues for borrowing of funds. Even banking and financial institutions prefer to render large financial assistance to a company rather than partnership firms or proprietary concerns. Therefore the Company must ensure timely fulfillment of compliances.
Transparency Annual filing ensures transparency in the working of the companies.

Registration Process

Step 1: Annual E-Filing Preparation: An Legal Suvidha Providers Compliance Expert will prepare the Documentation in the requisite forms for your Company based on the financials and performance during the previous financial year on the basis of the documents and information submitted by you.

Step 2: Annual Forms Verification: Once the Documentation is prepared in the requisite format, the Legal Suvidha Providers Finance Team can verify the prepared annual e-filing forms and affix the digital signature.

Step 3: File Annual Filing E-Forms: Once the Annual e-filing forms are prepared and verified, these can be filed with the Ministry of Corporate Affairs in the requisite forms along with the necessary attachments. Once your company annual return is filed, we shall intimate you about the same.

Required Documents

  1. Balance sheet
  2. Profit and loss account
  3. Annual return
  4. Cost Audit Report

FAQ's ROC Annual Filing :-

An Annual Filling is a mandatory filing to be made by the company incorporated in India. The E-form filing along with the required documents must be filed with MCA.
The eForms to be filed for Annual ROC filing is: MGT-7 – Annual return AOC- 4 – Financial Statements, Balance Sheet & P&L Account
A) First Annual Filing of the Company is due on the 30th December of the next year from the date of Incorporation and B) Subsequent Annual Filing is due on the 30th September of the same year in which the Financial Year of the Company ends.
Annual filing consists of the balance sheet of the company, profit and loss account, certifications if any, details of members, details of shareholders and its shareholdings and details of Directors.
The Annual filing documents of the Company must be signed by the Directors of the Company. The financial statements must be audited & signed by a Chartered Accountant.
The Company and Directors have to file ROC Return as both are liable for non-filing.
The Company will be considered as the defaulting company and liable to pay the penalty. The amount of penalty will depend on the number of days in default till the default continues.

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Reno K Subramaniam
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I have recently registered a Private Limited firm and was looking for a CA to take care of the filings, Startup India Certificate, and other formalities. I have received emails from legal Suvidha and a few others. I tried talking to them all. But, Mr. Mayank from Legal Suvidha was very impressive and was patient enough, prompt to answer all the queries. He has a very professional team and after the initial formalities, I started interacting with the team. It's not even 2 weeks but I really feel overwhelmed by their service and professionalism. I received my startup India certificate yesterday and my filings have been done promptly. The team at legal suvidha Ms. Nidhi, Ms. Priyanka, Ms. Koshika, and Ms. Saloni all show the same professionalism and are readily available to take care of the official filings and stuff. Overall a great experience till now and looking forward to a great journey!
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Saloni from legalsuvidha has done a excellent job for filling and geting certificate of DPIIT. Thanks to legalsuvidha.
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Team Legal Suvidha offers a brilliant service. There communication is quite clear and they execute the job meticulously. We are a startup private limited company and their advice is so critical in making my decision. Well done team. Keep it up. Prakaash Hari, Director, ipixela.
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